IAW BO 5000.1C Ch 1:
MCCS, Deputy MCCS and MCCS Executive Assistant have BY DIRECTION authority when the subject is of a routine nature and covers matter under their staff cognizance. Submit a copy of all correspondence signed by direction of the CG to the Adjutant's Office by close of business every Friday to be included in the CG's weekly reading file.
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In quoting figures, spell out the numbers from one to nine inclusive (one, two, three, etc.); use Arabic numerals for 10 and above. If the number is spelled out, do not include the Arabic numeral in parenthesis. Do not underline for the sake of emphasis.
This is my assessment, but may vary from office to office:
Courtesy Call: When DVs are coming through just to say they are here and would like to meet senior officials. Typically they will not have an agenda or any specific issues to discuss but merely to introduce themselves and why they are here. Office Call: A visitor with an agenda or issues to bring up. In call: Usually new member of the staff sitting down with the AC/S to go over his or her bio and to find out what the AC/S's expectations are of that member. Or can be a member of a team visiting providing the AC/S and/or Deputy AC/S with their profile and detailed information on the purpose of their visit and what they hope to accomplish. OK, here's the quick and dirty tip.
Like whom, the pronoun him ends with m. When you're trying to decide whether to use who or whom, ask yourself if the answer to the question would be he or him. That's the trick: if you can answer the question being asked with him, then use whom, and it's easy to remember because they both end with m. For example, if you trying to ask, "Who (or whom) do you love?" The answer would be "I love him." Him ends with an m, so you know to use whom. But if you are trying to ask, "Who (or whom) stepped on Squiggly?" the answer would be "He stepped on Squiggly." There's no m, so you know to use who. So that's the quick and dirty trick: if you can't remember that you use whom when you are referring to the object of the sentence, just remember that him equals whom. Ok...so sounds like you have a pretty long document, amiright? You have 9 paragraphs and they are all spaced so nicely, but, eeeek!! now you have to go to 10 paragraphs, what do you do?
Let's look at normal paragraphs first...(don't forget the ** indicate # of spaces) 9.**Private Organization Fundraising ****a.**POs shall not advertise for, make referrals to, or encourage the use of any commercial business while operating on MCIPAC-MCBB facilities or areas. This does not prohibit a PO from conducting a fundraiser in conjunction with a commercial business, provided the commercial business is not identified in any fundraiser advertisements. ********(1) POs are not authorized to obtain commercial sponsors to operate on MCIPAC-MCBB facilities and areas. Only MCCS may enter into commercial sponsorship agreements through the MCCS Commercial Sponsorship Program. Looking good!! Now let's tackle paragraphs that are more than 9, that pesky #10.... 10.**Fundraising Events (even though it won't line up nicely, you STILL give 2 spaces after the paragraph #) ****a. Authorized organizations are allotted two fundraisers per quarter for a total of eight fundraisers per year. The following fundraising events will not normally be approved for on-base activity. Now, take a deep breath, count to 10....I know this gives you anxiety BUT, keep the same spacing you would normally give!! YES!! It's true, 4 spaces! I know you are itching to press that space bar to move it along an extra space so it lines up under the "F", but trust me, JUST DON'T DO IT!! It won't line up, but guess what....IT'S OK! Now exhale. AND...just in case you're wondering if this is actually a thing.....it is, because THEY do it too!! The green side that is. This is an excerpt from MCIPAC-MCBBO 5100.6: Per SECNAV M-5216.5
For text, use 10 to 12 point font size. Times New Roman 12-point is the preferred font style and size for official correspondence, but Courier New may be used for informal correspondence. Bold, underline, script, and italics may be used for occasional emphasis, but not for entire letters. Per Command Deck: Both are acceptable, whichever one we choose. So, with that said, we chose to keep using Courier New to avoid any confusion, and also, we believe that it lines up better and looks nicer than TNR. What do you think? Update: 9/24/20 We are now using Times New Roman 12. Please check the Executive Branch SharePoint site for updated templates. No.
Per SECNAV M-5216.5 When using letterhead stationery, the “From:” line will always contain the title of the activity head and command name. The “From:” line will never contain the name of an individual. DUE DATE: April 30
PROJECT: Declare National Change-Your-Password Day You’ve got too many passwords in too many places, just like the rest of the world, and they’re all vulnerable somehow. Take a day to sit down and change every single one you have en masse, just to keep one step ahead of the baddies. This will also give you the chance to streamline them and maybe cut out a few services entirely. DUE DATE: May 31 PROJECT: Join the ranks of the "Hi" people Enough walking down the hallway and averting the gaze of people you don’t know well. You want to be remembered and respected around here? Say hello to everyone as you pass, from the CEO to the cleaning staff. Doing it every day might mean a difficult personality change, but picking at least one day in particular and going from 9 to 5 on a “hello spree” is within anyone’s grasp. DUE DATE: June 30 PROJECT: Seize the ultimate commodity That would be time, of course. Co-workers who have slighted you in the past keep taking more and more of it from you when you gossip, complain or just privately obsess about them. Make a goal this month to let it all go and move on! DUE DATE: July 31 PROJECT: Offer your services where they’re not expected Who in the office have you never helped with a project? The next time you speak with them, ask them what they’re working on, and offer to help if needed. They’ll be impressed with your friendliness and your dedication, and new doors just might open. DUE DATE: August 31 PROJECT: Nail that elevator speech Write a seven-second job description for yourself and memorize it. Make it impressive, something that can really sell you to others, no matter what you do and no matter who asks the question. DUE DATE: September 30 PROJECT: Take the No-Negativity Challenge That’s right, for one day you don’t get even the slightest margin for error on this task. If you don’t have something nice to say, keep it inside till the clock strikes midnight, and then remind yourself: This is how really happy people operate all the time! DUE DATE: October 31 PROJECT: Buy the most valuable paperweight a person can get Go out and get yourself a dictionary—no, not the online version! A real book that sits on your desk at arm’s length is a constant visual reminder to grab it and look up a word you’ve just heard and should probably know. You’ll forget about that word in seconds unless the dictionary is at the ready. DUE DATE: November 30 PROJECT: Turn your commute into a classroom You’ve listened to your entire music library 500 times, so this is the month you download an audiobook about a subject that might help you on the job. It doesn’t have to be anything too job-specific; there are thousands of fascinating books about the world of business itself and how we live in it that have much to teach. DUE DATE: December 31 PROJECT: Reach out to someone who’s been laid off Everyone knows somebody who got cut off from the job unexpectedly. You don’t have to offer any specific help or suggestions to a laid-off employee; just check in and ask how they’re doing. And don’t let the fact that you haven’t spoken in months dissuade you from being the kind of person who doesn’t stop liking a coworker just because the cubicle is now empty. Source: Business Management Daily |